“If you fail to plan, you are planning to fail!” The infamous Benjamin Franklin said this and you might have heard it before, but have you really HEARD it? If you’ve never heard it, we have it here for reference (and as a great opening to an article). For most people, when they plan, they accomplish more than if they just winged it. It’s important to plan for the long term, but once that long term plan is in place, you need to break it down into smaller, bite sized pieced plans.
You can use one day in the week to plan your days for the upcoming week
I usually plan my week ahead on Sundays and help those in my group do that as well. (You can join my free accountability group here to join in and get organized >>JOIN HERE<<) You can also choose to plan each day the evening beforehand. I personally don’t like to do this as it constantly feels like I am scrambling for ideas. Keep in mind that if you decide to do your planning each evening, you should consider that this takes more discipline than planning the full week in advance. (A discipline even I don’t have) However, you can do a hybrid of both; plan your general week ahead and edit it as you see fit the evening beforehand. No matter which path you choose, make sure you have the right tool(s). The best thing to do is to choose a tool that is cloud-based because this gives you the ability to access it on different devices; PC, laptop, phone, or tablet and allows for mobile accountability. No more excuses like “I don’t have my list in front of me.” You just need to remember sync your devices.
There are many tools out there but the two most popular ones are Evernote and Trello. They are both easy to use software that you can download to all of your devices. Let’s look at Evernote first.
Evernote uses the concept of writing in notebooks where you make entries within each of your notebooks. You have the freedom to name your notebooks as well; just like in grade school and college.
The software comes in both free and paid versions. The paid version is affordable, starting at $34.99/year as of this publication. However, the advanced features that come with the paid version are not necessary when you’re first starting out. The more you grow your business, you may find the advanced features worthwhile. Some of these features include indexing PDF documents and a larger amount of storage available – up to 20 gigs.
You can check out Evernote here >>Evernote Here<<
Trello is my go to planning software. I use this for planning my overall business to blog post planning to helping my customers plan their business. Trello an online project management application that makes collaboration VERY easy and even fun!
With Trello, you make boards. Within each board are lists and then tasks within each list. You can change the background picture of each board to help you with inspiration, you can color code each task so that you know what is in progress and what’s been done, and so much more!
You can check out Trello here >>Trello Here<<
Each card can have checklists, images, attachments, discussion notes, deadline dates, the list goes on.
This is easy to share to those who need to see the board or keep it private as your own personal list! The choice is yours.
Trello is great for visual users like me, where pictures and labels help motivate me to complete tasks.
Trello comes with a free plan and a paid plan. The paid version starts at only $9.99/ month when paid annually and offers app integrations and more security.
Go to our store to check out our Basic Business Management Trello Board or invest in our Total Business Management Board. Our Total BMB has MANY resources to help you efficiently manage your business and build your revenue.
For people who are technologically timid, you can plan your day using old-fashioned pen and paper. In fact, even though I use Trello, I still have my to do notebook handy because I’m a pen and paper girl at heart. It just feels like I can get all of my ideas out accurately and efficiently if I have pen and paper.
When you map out your tasks for the day, create two other columns. The first column should be an estimate of how long you believe a task will take and the second column should be for how long the tasks actually took to complete. Over time, you will become proficient in estimating your tasks which would help in your planning and overall productivity.