Office Managers make sure that the company’s staff is running smoothly. They oversee employees, medical office staff, they plan, organize, keep supplies in stock, ensure that office staff or administrators are performing their jobs adequately, and much more!.
WHAT DO OFFICE MANAGERS DO?
We organize and implement office operations in order to ensure a smooth running office.
Our Office Manager services are edited to suit your office’s needs.
Ask us about our virtual assistant or office manager packages
Let’s picture this:
Your business is going great. You have customers coming in, daily messages from your leads, and a minimum of 5 networking events to attend every week. You’re very proud of your budding baby (company)! At the end of the first quarter you sit down to see how your business is doing. You realize that you have business cards strewn around your desk, you haven’t followed up with anyone from an event, you have unanswered emails from 1.5 months ago, and your voice mail is now giving the error “The voice mail you are trying to reach is currently full. Please call back again later.” You look around – it’s 9 pm and you have an event tomorrow. How on earth are you going to get any administrative work done for your company. The stress and panic starts building. You look to your left and see a business card from a networking event a few months ago – and it hits you –
Well, I hope it’s, I SHOULD HIRE AN ASSISTANT!!! (or Office Manager, depending on your business needs)
Yes, that’s what we are here for; to take the stress out of your business. Virtual Assistants are usually independent contractors who work remotely to support clients by providing administrative and management services.
Ask If We Are Running Any Promotions
Discounts on Monthly Packages
Discounts on packages booked in hourly increments per month
Thank you for thinking of KayCee Enterprises for your virtual assistance and remote office management needs. We are here to help with one of the most important aspects of your life and will customize a package to make all your stress melt away! Please contact us at firstname.lastname@example.org or 832-377-5437 to discuss your needs and how we can make your office run smoothly and stress free!
We are Unforgettable and Unique!
You need a Virtual Assistant if….
You feel overwhelmed with all the tasks and projects you need to complete.
The workload is just getting too much for you to handle.
You spend too much time performing less relevant tasks (such as deleting spam emails) instead of focusing on what’s truly important for your company.
You keep forgetting deadlines or have messed up documentation because you just don’t know how to handle it properly.
You have no free time for friends, family or yourself.
You are busy on weekends and late at night because you just can’t get all of the work done.
You are feeling too stressed and overwhelmed.
You’ve been growling at your computer screen for the past two days.
These are all clear signs that you need to hire an assistant. You might think that you don’t have enough resources to do so, like you don’t have a physical office or you feel that you just need a little bit of help, so you don’t need to hire someone full time. In these cases – and many others – opting for a Virtual Assistant or Remote Office Manager is the best way to go!
What can a VA do?
Proofreading, Editing, Copy Editing
Email communication.They can screen your email, discard spam and unnecessary messages, forward the most important emails to you or even respond to messages on your behalf.
Maintain database of clients
Bookkeeping, Sending invoices to clients
Social Media scheduling and Planning
Maintain your shopping cart
Schedule, confirm and handle your appointments.These can be strictly business related, but you may also ask them to handle personal appointments, such as a hairdresser or a dinner reservation. They can also book all of your travel.
Make calls on your behalf. One of the best things about VA’s is that they can handle calls for you so you won’t have to waste your time on it.
Perform research. Depending on your company and your needs, you may require various types of research tasks to be done. You won’t always have time to do it on your own, so it’s a good thing to hand it to a VA.
Manage your paperwork. Creating invoices, basic bookkeeping, posting payments and handling other paperwork can be very daunting. You can transfer all of this work to your VA.
And most of the admin tasks your company needs to outsource!
A U.S. based company who can work during normal business hours and on short notice to get and keep your company running smoothly.
At KayCee Ent., we offer over 7 years of virtual service, working in fast paced office environments for Doctors, Lawyers, and other small business owners. With us, you will get expert writers, highly experienced project coordinators, and motivated content marketers. We boast 10 years in customer service support, over-the-phone support, graphic design, as well as website maintenance. With all these skills on hand, why would you go anywhere else!?
Find out more of what a VA can do for you by clicking here.
Ready to get started?
Office Manager / Medical Office Manager
Provide administrative skill in both a business and medical office setting
Manage your office with little supervision
Oversee administrative staff
Schedule meetings and appointments
Liaison to Vendors and other third parties
Implementing Job Searches
We are here to answer your phones and take your messages; we are your as needed answering service.
In a medical office, we ensure that you don’t miss an incoming appointment or a new patient inquiry. Don’t let them go to your competition; we’ll keep them with your practice.
We’ll answer your phones during lunch, before office opening, after office closes. We’ll take those new patient appointments so you never miss one!
Being an accountant can be a busy and frustrating experience, especially during tax season. We are here to take your stress away and give your more time to focus on your clients’ needs.
For other business owners, we keep track of your books throughout the year so that you know your finances and are ready for tax season. No more going through boxes of receipts!
We work with Freshbooks or Quicken.
This is offered under our Office Manager packages:
Employee recruitment – Posting on various job boards
Oversee department functions
Interviewing, hiring, discipline, termination all through Skype
Training and development
Update office policy as necessary